We are seeking a highly organized, detail-oriented, and professional Remote Executive Assistant to provide high-level administrative support to the CEO of a leading charter school based in Newark, NJ. The ideal candidate will be proactive, communicative, and capable of managing multiple priorities in a fast-paced, mission-driven environment.

This role is part-time and ideal for individuals with strong executive support experience who are looking to contribute to a meaningful educational mission on a flexible schedule.

REPORTING RELATIONSHIP

The Executive Assistant will report directly to the Chief Executive Officer (CEO).

Essential Duties & Responsibilities:

• Calendar & Scheduling
• Manage the CEO’s dynamic calendar, including scheduling internal and external meetings.
• Coordinate and align schedules across leadership teams, ensuring seamless integration of priorities and availability.
• Anticipate and resolve scheduling conflicts proactively.
• Communication & Correspondence
• Draft, edit, and format memos, emails, and other internal communications on behalf of the CEO.
• Ensure timely and clear dissemination of information to leadership and staff.
• Maintain confidentiality and professionalism in all communications.
• Administrative Coordination
• Organize virtual meetings, including preparing agendas, taking notes, and tracking follow-up items.
• Support cross-departmental coordination and communication as directed by the CEO.
• Assist with tracking key deadlines and priorities.

Qualifications

• Proven experience supporting C-level executives or senior leadership, preferably in education or nonprofit sectors.
• Exceptional organizational and time management skills with attention to detail.
• Strong writing and editing skills; able to draft professional correspondence with minimal supervision.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Meet) and Zoom.
• Ability to work independently, maintain confidentiality, and prioritize tasks effectively.
• Comfortable working remotely and managing tasks across multiple time zones, though availability during Eastern Time business hours is essential.
• Familiarity with the charter school or K-12 education sector.
• Experience coordinating across multiple stakeholders and departments.

COMPENSATION & BENEFITS

• This is a part-time, hourly contract position. Compensation will be commensurate with experience ranging from $17-$20 per hour. We anticipate this role will be needed for a minimum of 6-12 months.

ABOUT GREAT OAKS LEGACY CHARTER SCHOOL

The Great Oaks Legacy Charter School is a high-performing, innovative charter public school in Newark NJ, serving students from Pre-K to 12th grade on campuses across the city of Newark. Our mission is to prepare Newark’s students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily –

1. Creating a community that is built upon genuine and meaningful relationships. GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
2. Being surgical in our approach to differentiation of instruction and support for all students and team members. Our students receive daily tutoring embedded into their school schedule - facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
3. Setting and exceeding high expectations for academic growth and character development for all students, in preparation for success in college and beyond. Currently, the historical college matriculation rate for GOLCS is 79% - nearly twice the national average for economically underrepresented students.

DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY

GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore, we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse, equitable, inclusive, and elevates our student voices in preparing them for life and college.

GOLCS VACCINATION POLICY & COMMITMENT TO SAFETY

Great Oaks Legacy Charter School is committed to ensuring healthy and safe working and learning environments, and maintaining our educational commitment to GOLCS students and families - with minimal disruption to instruction. With this in mind, as of October 2021, Great Oaks Legacy requires vaccination against COVID-19 for all employees. Candidates who would like to apply for a reasonable accommodation from this policy based on a qualifying disability or sincerely held religious belief should reach out to HR@greatoakslegacy.org for more information.

EQUAL OPPORTUNITY EMPLOYMENT

Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.